How Do You Write A Report To The Company Regarding The Upgrading Of Their Computers?

The problem with this kind of report is knowing at which level to pitch it. Quite often the people who sign off the cheques aren't necessarily up to speed with IT or have the breadth of knowledge to make an effective or meaningful judgement.

The first decision then is how technical to make the report. Who is the audience going to be? And what is their level of expertise?

Get this wrong and the case you are trying to lay out will either go completely over their heads or be patronisingly Janet and John. If you're not sure about where to pitch it, go for the safe middle ground by assuming moderate IT literacy but not necessarily appreciation of the working intricacies of the department in question.

Start off with an outline of the present situation covering hardware and business processes. Then state what the problem is and how this can be overcome by upgrading their computers. In essence, you have to sell the idea by justifying the expense and highlighting the benefits to the business in terms of improved productivity and efficiency.

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Reporting to the company about the upgrading of their computers and the software has to be written in an organized manner. The key should be to increase productivity, reduce costs and facilitate flexibility and adaptability to new progressive changes.

When you write a report, mention clearly about the old configuration and why it doesn't fulfill the requirements as cost-effectively as the new version. In other words, mention the old configuration and the new configuration with its relevant benefits. Also mention as to how the new configuration or an upgraded software or hardware can improve productivity, with the quotation. You can also write your inputs as to how the upgrading can benefit the business on a short-term as well as a long term basis.

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