Which Points Should Be Kept In Mind While Writing Unsolicited Letter Of Enquiry?

Description of Goods:
                                     If the buyer is definite about his needs, he should describe them in detail. By writing a detailed description, the chance of getting undesirable goods can be avoided. If inquiry is made on the basis of catalogue number assigned to each goods may be given in lien of the details. However a clear description must be found in a letter of inquiry in order to avoid further unnecessary correspondence.

Price, Time and Place of Delivery:  
                                                           The buyer should know the price. If not found in the catalog, he asks for it in his letter of inquiry, as well as the time taken for the delivery of goods, the place of delivery etc. The period of delivery time is an important element. The goods may be supplied at F.O.R or Ex-god own or C.I.F. (Cost, Insurance and freight) value. In order to eliminate doubts regarding the quality of goods, sample may be asked for.

Terms of Payments:
                                   If a new purchaser aims at buying goods from a firm with which ha has had no previous transactions, he should ask goods would be supplied on the seller to inquire the status of the buyer. It is also advisable to state the probable quantity that may be purchased.

Other Charges:   
                             Generally, insurance, commission discount, rebate etc. are found in terms of trade. It is seen that a seller gives certain facilities like discount or commission, to the buyer when a large quantity of goods purchased.