What Is Equipment Procurement?

Equipment procurement is buying of items or equipments. This is mostly done by large or small organizations in a bulk. The equipment may include:
• Computer system, e.g. printers, scanners, file/compute servers and so on
• Networking of PCs or workstations.

This is difficult because there are usually many options available and very difficult to choose among those. A normal choice of the system that is of most benefit to the organization is required, e.g.: one that has least cost, meets the requirements, is available and is flexible enough for future extension

This is different from purchasing small items of equipment to add to existing systems like they have compatibility problem which often limits the choice considerably.

Three main stages of equipment procurement are as follows:
1. Establishing requirements
• fact finding
2. Invite tenders from suppliers
• look at the market
3. Choose the best offer

Establish requirement is an internal activity of an organization in which they get the expertise of skilled employee to gather the facts and analyze which equipment is required and needs to be repaired. Invite tenders from suppliers and choose the best offer involve outsiders.

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